Community Congregational Church of Belvedere - Tiburon 145 Rock Hill Drive, Tiburon, CA 94920 415-435-9108

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INFORMATION ABOUT RENTALS AT CCC

We are pleased that you wish to rent space at CCC. To ensure smooth operation and to avoid surprises for you, our church and our neighbors, we have found that it is important that all parties have the same expectations. To this end we offer you the information on the following pages. Please read it carefully; if there are any questions, please feel free to contact our Office Manager.

CAPACITY:

To avoid overcrowding of our limited space and to avoid noise and parking conflicts in the neighborhood, we have set a limit of 75 participants for any event other than Weddings, Memorial services and church-sponsored activities.

SPACE DESCRIPTION:

The spaces available for outside rental are:

* The Seminar Room: This room provides the most intimate setting. It can accommodate up to 50 persons in a circular arrangement or more in a theater arrangement. No food or drinks are allowed in this room.

* The Fireside Room: This room is adjacent to the kitchen and to the Sanctuary and can seat 30 people in a circle comfortably, or 50 in a theater arrangement. Food and drink are allowed. 

* The Sanctuary: seats 120-150 persons, and is available on a limited basis, generally used for Weddings, Memorial Services and Church services.

Please contact the CCC office at for fees, and for information regarding reservations and refunds.  415-435-9108.

PARKING CAPACITY and SHUTTLE SERVICE:

Our parking lot and nearby street parking can accommodate 32 cars. Please encourage carpooling.

If attendance at a Wedding or Memorial service is expected to exceed 75 participants, van shuttle service (to nearby parking areas) is required at your expense. The church must receive written confirmation of the arrangements you have made. The Office Manager can suggest how this can best be handled. However, it is your responsibility to make all arrangements, to inform your participants and to provide temporary signage at the bottom of the hill directing guests to shuttle. A map and written directions to CCC are available for your use. You must include this information with your invitations.

RESERVATION FEE AND PROCESS:

To reserve the space, a non-refundable reservation fee of $35 must be submitted to the CCC Office Manager with the signed contract and applicant information form within 14 days of securing a hold on the date and time. This will guarantee your reservation; until these documents are received, your reservation remains tentative. The rest of the rental fee and the full amount of the security deposit are due 30 days before the scheduled date of the event. If the rental fee and security deposit are not received within 30 days of the scheduled event, your reservation is subject to cancellation and, we may rent the space to others without further notice to you. Please be advised that you will be held financially responsible for any damage to the buildings, grounds or contents. The security deposit will be returned if no damage has occurred and if all other conditions such as no more than the contracted number of guests arrive, no parking irregularities are observed, no neighborhood complaints are received and cleanup and vacating the premises within the agreed upon time frame has occurred. The security deposit is $100.

REFUND POLICY:

If you cancel after the rental date has been secured, but more than 30 days before the scheduled event, your rental and security fee will be refunded. If you cancel within 30 days of the event, only three fourths of your security deposit and rental fee will be returned. The non-refundable portion may be considered a tax-deductible donation to the church.

PHONE EMERGENCIES:

The CCC office may not be open during your scheduled events. It is suggested that someone in your party bring a cell phone if you need to be reached during your event or in case of an emergency.

HOURS OF USE:

The hours of use for which you will be billed include time for set-up and cleanup. If chairs are moved, they must be returned to the original arrangement after your meeting. If the kitchen is used, it must be cleaned after your event, so that others may use it without further cleaning.

Evening events must end by 9:30 PM, so that cleanup can be finished by 10:00 PM. At that time the building must be clean and secured. Attendees who wish to get together after the event should be advised in advance of an alternate location. Please respect our neighborhood curfew agreement of 10:00 PM.

ALCOHOL, SMOKING AND DRUGS:

Wine and bottled beer are permitted, if permission is obtained in advance. Hard liquor is not permitted anywhere on the grounds, in the building, or within 300 yards of the facility. It is illegal to serve alcohol to minors and to people who are obviously intoxicated. Bottles are not to be taken to tables. No smoking is permitted in the buildings or on the back deck due to fire danger. Smoking is permitted only in front areas designated by the large sign that says "Smoke Here". You are responsible for ensuring that drugs are not used on church property or in connection with this event.

DECORATIONS:

If you are planning floral arrangements and/or decorations, advance permission should be obtained. For ecological reasons, the church requests no releasing of balloons. Only the throwing of birdseed or rose petals is permitted, and only in the parking area or on the street. Confetti and rice are not permitted.

At most times, art will be exhibited on the walls of the sanctuary and possibly elsewhere in the facility. Please respect our exhibitors. The displayed items are formal art exhibits and are not to be moved or touched in any way.

MUSIC:

Amplified music is permitted inside the building only, with the front doors to the church closed. A guideline for the selection of music is that it should promote conversation. Loud rock music is not permitted. Amplified music is not allowed outside, only voice amplification is permitted. Musical instruments not requiring amplification i.e. flutes, harps, guitars, etc. are permitted outside.

HOW TO PROCEED

Having read this information package, please contact the CCC Office Manager at 415-435-9108, who will send you an Application Information Form and Contract.